DUTIES:
Assist the Project Manager and the Director, Development and Delivery Office in the day-to-day project administrative processes and function.
Assist in handling logistical arrangements for project meetings, workshops, official travels and accommodation (flight and hotel booking, travel authorization requests, travel advances and retirement of claims as needed).
Assist in raising the projects’ internal/external requisitions with supply Chain and assist to follow up with finance Office on processing of invoices and payments.
Assist in managing the projects’ related inventories, raise work order and follow up till execution stage.
Perform administrative activities of other related projects that falls under the purview of the Project Manager.
Assist in coordinating, recording and document minutes of the Project Annual Review Meeting, project advisory committee and other meetings for the project management team.
Assist in sending monthly reporting template and collating the monthly reports of all the projects’ partners.
Perform any other job-related task as may be assigned by the Supervisor.
Requirements